Issue link: https://epubs.iltanet.org/i/30285
MODERN COST RECOVERY: OFFERING BENEFITS BEYOND CHARGEBACK management decisions about costs incurred through printing” “Make informed financial strategy to decrease a firm’s overall printing costs, the potential financial gains far outweigh the initial and ongoing investment in cost recovery technology. Modern cost recovery systems have also evolved to work seamlessly within a firm’s current IT infrastructure. This includes integration with legal software such as time and billing systems, accommodation of network authentication and access control processes, and support of enterprise databases and current network operating systems. Cost recovery systems are now available as both device-embedded and console-based software, and work with any manufacturer’s printer, copier and multifunction devices. This eliminates the need for disparate systems for different devices. Standardizing on a single cost recovery platform across offices will also reduce the complexity and costs of deploying a solution firmwide. An example lies in the case study in which K&L Gates LLP faced an environment of multiple cost recovery systems and processes following several mergers. By standardizing on Equitrac Professional®, the firm now supports 3,500 users across 24 offices with a single system, resulting in greater economies of scale, no downtime or disruption of service and a formalized schedule for firmware and software updates. A combined effort from the firm and vendor accomplished this migration to a standard platform in just five weeks, providing the rapid “cut over” necessary to avoid a business disruption. Perception: Our printing is done on desktop and laser printers, not the copiers that have cost recovery installed. The data gathered by cost recovery systems is not limited to the device or on- www.iltanet.org Financial Management 23