Issue link: https://epubs.iltanet.org/i/98946
www.iltanet.org Organizations remain on high alert regarding best practices for secure file-sharing — and rightly so. information to a cloud-based location, is an immediate fail in the tech-savvy category. And yet, while new communication strategies increase our agility many times over and facilitate real-time exchanges between inside and outside counsel, organizations remain on high alert regarding best practices for secure file-sharing — and rightly so. One reason for the trepidation is that information governance regulations are in place and always evolving. The courts are not swayed by changes in technology when determining compliance, nor do regulations make exceptions for a blip that is caused by the use of a consumer-grade solution. For these reasons, legal organizations face the critical challenge of how to leverage mobile capabilities using a method that is not only simple and state-of-the-art, but highly secure and compliant. A Secure Link to Your Info The most straightforward solution to secure file-sharing enables users to post a document in the cloud; in exchange, they receive a secure link that can be sent to intended recipients. Advanced products allow users to create private folders for transferred information, which ensure proper organization and management. The ability to send a secure link also reduces email storage requirements and mailbox bloating because the content is sent directly to the repository. Using this method, 34 ILTA White Paper the cloud location is leveraged to enable content to be delivered — with full tracking of the IP address, user ID, date-and-time stamp and all associated metadata. The ability to send a secure link removes the burden of having to call IT and ask for 50 logins when a new client comes on board and requests remote access to the document management system. Instead, users have the ability to create and leverage a dynamic folder full of assets, located in a secure, cloud-based extranet. Unlike consumer-grade products that offer little in the way of information visibility, security or auditability, intelligent enterprise content management solutions are designed to streamline the way legal teams access, organize and secure information. Enterprise-grade systems also eliminate the risk that comes with moving information into and between unique silos. The fewer steps you take in the information lifecycle and the fewer storage repositories you create along the way, the more secure and defensible your processes will be. File-Sharing That Integrates with the Enterprise File-sharing solutions that integrate with enterprise systems offer the greatest advantages. As an example, if you needed to deliver an entire case history of medical records to an expert witness, you would need to ensure the information is shared in a secure manner, compliant with HITECH and HIPAA rules. The process should be clean and