publication of the International Legal Technology Association
Issue link: https://epubs.iltanet.org/i/306297
The ability to better exploit the efficiencies of the cloud in a cost-effective manner is a common objective in an IG strategy. The cloud provides a further platform for increasing enterprise productivity and driving strategic insight across the enterprise. CLEANING UP LEGACY DATA Many organizations are dealing with information sprawl from multiple legacy systems and information acquired through corporate mergers and acquisitions. Legacy data in old SharePoint sites, email file stores and other repositories can quickly become hidden from the organization at large. This so-called "dark data" eats up storage budgets, inhibits efforts to modernize infrastructure and hinders your ability to migrate information to the cloud. Dark data also contains unknown business value and unknown risk. Modern ECM suites include tools as part of the portfolio that allow you to clean up legacy data via the following capabilities: • Exploring and analyzing content from multiple data sources — such as email repositories, file shares, and SharePoint sites — to identify, filter, classify and separate valuable from outdated information. • Disposing of data that has outlived your retention policies and establishing an audit trail. • Applying policy and taking action on identified content by moving the data to an information archiving or records management system for more efficient legal holds and improved information access. Together, these capabilities result in reduced data storage costs, lower risks to the business and greater control over an organization's distributed data assets, which naturally support IG initiatives. YOU'RE IN CONTROL With all its promise, information governance is experiencing a rebirth. However, no longer are its objectives simply to manage risk and cost — though these remain highly important. Organizations also want to tap into their information to drive strategic insight and productivity in the enterprise, while reacting to key market trends like the cloud, mobility and the migration of legacy data. To achieve these objectives, organizations require a modern, flexible technology solution. Look for market offerings designed to deliver the flexibility and power you will need in today's information-rich world. Today's modular ECM products help you connect information silos and gain insight into enterprise data, comply with regulatory mandates, enhance team collaboration and productivity, automate processes for greater efficiency, and provide secure access to documents anywhere, anytime. ILTA WHITE PAPER: APRIL 2014 WWW.ILTANET.ORG 15 TAKE BACK CONTROL OF ENTERPRISE DATA BENEFITS OF INFORMATION GOVERNANCE ON ECM Lower Cost: Realize savings by reducing your information footprint, applying automated policies and preparing for litigation proactively Manage Risk: Inventory, understand and categorize data to ensure it is managed with uniform policies, optimally secured and protected against accidental spoliation Increase Productivity: Unify information silos and streamline processes for better collaboration and knowledge management Comply with Regulations: Comply with government and industry requirements for managing records Achieve IT E•ciency: Retire redundant, outdated and trivial content to modernize your infrastructure, lower your storage costs and optimize application performance Gain Insight: Identify and understand the value and context of information across enterprise systems