The quarterly publication of the International Legal Technology Association
Issue link: https://epubs.iltanet.org/i/116777
TO GOVERN IS TO TAME 1. Data Gathering > Review existing records management (RM) policy and processes > Conduct stakeholder interviews (litigation support, general counsel, RM, etc.) > Assess the organization's risk tolerance > Identify the level of metadata available about legacy materials > Collect information and metadata 2. Analysis > Review collected data against classification opportunities > Determine feasibility of bulk classification against schedule > Apply risk tolerance thresholds > Develop other characterization criteria > Determine whether electronic materials should be removed from resident line-of-business applications > Develop business case (storage savings, risk and exposure reductions, efficiency gains, etc.) 3. Removal Strategy Definition and Implementation > Document the process and secure related approvals > Identify and allocate resources to support the effort > Identify candidate materials for the newly defined removal process 4. Characterization > Divide legacy materials into groups for further due diligence > Prioritize quick-win opportunities > Confirm that existing legal holds don't apply > Develop characterization criteria (will vary based on tools/technology used and the actual legacy data) 5. Plan Execution > Identify records potentially eligible for removal — Apply record categories from retention schedule — Apply other characterization attributes > Secure approvals per the newly defined removal process > Determine appropriate destruction method > Prepare documentation for removed materials > Execute appropriate destruction method > Attach destruction certificate with firm's client/matter file Peer to Peer 55