Peer to Peer Magazine

March 2013

The quarterly publication of the International Legal Technology Association

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best practices Rewards and Benefits ARMA'S GENERALLY ACCEPTED RECORDKEEPING PRINCIPLES Setting forth clear guidelines for records management best practices, ARMA International's Generally Accepted Recordkeeping Principles® have been published with two key goals in mind: to foster a general awareness of recordkeeping standards and principles, and to assist organizations in developing consistent records systems that comply with them. SUMMARY OF THE PRINCIPLES AS OUTLINED BY ARMA: an executive to » ACCOUNTABILITY: Appointprogram, delegate oversee the recordkeeping responsibilities and develop, enforce and audit corporate policies » TRANSPARENCY: Maintain authenticity and reliability of records and information under management » PROTECTION: Respect the security requirements of information » COMPLIANCE: Adhere to laws, regulations and corporate policies » AVAILABILITY: Retrieve information accurately and efficiently Retain information » RETENTION:respecting the legal, for an appropriate time frame, operational and historical requirements Proactive management of dark data delivers many benefits to the organization, including: • Lower Operational Expenses: Keep information volumes lean to save on storage, computer power, migration efforts and human resources allocated to unnecessary information stores • Increased Efficiency: Manage information reliably with accountability, integrity and consistency • Improved Risk Mitigation: Reduce the risk of penalties and sanctions by reducing the volume of content, minimizing the information to review and classify in case of litigation, audit or regulatory inquiry • Better Customer Service and Competitive Advantage: Improve response times to customer inquiries and gain stronger insights into customer needs • Greater Transparency and Agility: Find the right asset at the right time, which can save thousands of hours in wasted productivity each year With Governance, Dark Becomes Bright Dark data exists in all organizations, increasing risk and creating inefficiencies. Organizations are increasingly motivated to develop information governance programs that address these challenges for both regulatory and operational purposes. Leveraging guidelines such as the ARMA International's Generally Accepted Recordkeeping Principles, organizations can develop programs that expose, dispose of and optimize dark data. The future is bright for organizations that invest in proactive approaches to managing information more effectively. information accordance » DISPOSITION: Dispose oforganizationalinpolicies with applicable laws and the record » INTEGRITY: Documentdistribute tokeeping program in clear language and all employees Dr. Galina Datskovsky is the Senior Vice About ARMA International and the Generally Accepted Recordkeeping Principles ARMA International (www.arma.org) is a not-for-profit professional association and the authority on managing records and information. Formed in 1955, ARMA International is the oldest and largest association for the information management profession with a current international membership of more than 10,000. It provides education, publications, and information on the efficient maintenance, retrieval, and preservation of vital information created in public and private organizations in all sectors of the economy. It also publishes Information Management magazine, and the Generally Accepted Recordkeeping Principles®. More information about the Principles can be found at www.arma.org/principles. President of Information Governance at Autonomy, an HP company. She is also the Chair of the Board of ARMA International. Galina is a Certified Records Manager (CRM) and is recognized around the world as an expert in information governance and associated technologies. Galina received the NJBIZ: Best 50 Women in Business Award in April 2010. She can be contacted at galina.datskovsky@hp.com. 24 Peer to Peer

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