Peer to Peer Magazine

March 2013

The quarterly publication of the International Legal Technology Association

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Page 26 of 111

ask the vendor What technologies and/or processes would be most helpful with the data management efforts of law firms and law departments? ELECTRONIC MATTER FILE SECURITY AWARENESS POLICIES, TRAINING AND ACCOUNTABILITY name . . . . . . . . . . . . . Keith Lipman company . . . . . . . . . Prosperoware website . . . . . . name���������������������������������������������������������������������������������������Gina Buser company �������������������������������������������������������������������Traveling Coaches website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Without question: the electronic matter file is the most critical. As the technology intended to capture all documents and email messages associated with a matter, the electronic matter file fuels a number of crucial business processes. Firms need to get it right. In addition to acting as a repository to facilitate effective reuse of work product, an effective electronic matter solution enables drafting of documents and the storage of records (such as finished documents or third-party content). An electronic matter file solution balances the firm's need to mitigate risk with the professional's need to work more effectively by allowing lawyers to manage the security and structure of the matter file without IT support. Organizations need security awareness policies, training and personal accountability. A firm's data are not only its intellectual property, they are its greatest liability. Policies to protect data within and without the firm are vital. Awareness of those policies and the potential threats to the firm if they are not followed must be communicated to the lawyers AND the staff. Ultimately, each employee of the firm must be vigilant and accept personal responsibility for the care and protection of the data. 28 Peer to Peer In the next Peer to Peer: Law2020: Emerging Careers What new careers will emerge within law firms and law departments in the upcoming years? Send your answers to

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