Peer to Peer Magazine

73 WWW.ILTANET.ORG A DMS Snapshot Like many technologies moving from purely professional use to consumerization, document management systems are evolving so rapidly that it is only possible to provide a snapshot of their current state and projections of where they are going. As they move into the hands of clients, it is useful to examine the current state of your own firm's DMS versus today's leading technologies. » iManage: The recent split from HP has increased development innovation at iManage, and the current version of its Share product (formerly LinkSite) deserves a fresh look. Developers have integrated a secure file-sharing service with the existing DMS that includes metadata-scrubbing and automatic conversion of scanned documents into OCR text upon an import. Content can be shared externally from a Workspace with a single click –– a great help to time-starved legal teams. Internal end users can access content through iOS and Android apps. The recent 9.3 releases of the Work and Share applications support Office 2016. » NetDocuments: NetDocuments has been cloud-based technology for over a decade; and with recent innovation and growth it has been on a tear throughout the industry. This platform automatically supports cloud-based collaboration internally, externally or through ShareSpaces, digital rooms for sharing with external parties. A native iOS mobile application supports fully integrated access to documents on- and offline with internal and external sharing and collaboration. The current release of ndOffice 1.7 supports Office 2016. » Worldox: Worldox provides a hosted Soware as a Service (SaaS) solution called Worldox/Web Mobile that installs a proxy application on its Indexer computer. This allows a mobile iOS application to search and access documents within the system. A Web-based application also provides familiar functionality and access for those already using the desktop application. Office 2016 is supported through the GX3/4 versions. Out with the Old, In with the New (DMS) FEATURES MICHAEL KEMPS Michael Kemps is the founder and Chief Executive Officer at Innovative Computing Systems. He founded the company in 1989 after developing relationships with several law firms that eventually became early clients. His interest in technology began when he was 13 years old as he developed bulletin board systems and repaired hardware and software for family and friends. Contact Michael at xxx@xxx.com. Within our legal vertical, document management is a mature market in which top-tier players have created differentiation by developing cloud-hosted platforms, mobile applications, seamless integrations with new Office versions and secure collaboration with internal and external parties. These changes are critical in today's move toward hosted environments. We now routinely accommodate clients' expectations to use our document management systems as a collaboration method that is far more secure than using generic file- sharing tools. Third-Party Tools Vendors like DocsCorp, Litéra and Workshare are advancing their tools to beer support Office 2016 and the legal profession's transition to the cloud. They are providing cloud-hosted platforms to utilize their document redlining and comparison, metadata, OCR, and PDF tools. Support for Office 365 and mobile applications is a given. Are You Ready for the New? While the legal profession can at times resist technological change, the next generation of professionals are already entering the market, and they have technological expectations that cannot be ignored. This snapshot of DMS offerings should help you plan for the future. Looking back, do you wish you'd gone with a different vendor? Financial and time investments in your current system likely mean you cannot make changes soon. When ready, seek vendor platforms that are innovating and have a mentality of out with the old, in with the new! P2P Document management is a mature market in which top-tier players have created differentiation by developing cloud-hosted platforms, mobile applications, seamless integrations with new Office versions and secure collaboration with internal and external parties.

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