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P E E R T O P E E R M A G A Z I N E · S U M M E R 2 0 2 5 93 them how to use the chat for updates instead of long emails, tag teammates in comments, and pin key files in the tab. Offer small tips, such as using the search bar instead of endless scrolling. SHARE YOUR SCREEN AND LEAD BY EXAMPLE. You can share your screen and walk team members through everyday tasks, such as adding notes, updating tasks, or tagging colleagues to alert them about urgent collaborative matters. Showing beats telling every time. We tend to forget that the fear of new tools is often a fear of doing it wrong. Ensure consistent reinforcement of organic learning. NORMALIZE TEAMS THROUGH REPETITION. What helps the most? Repetition. Start new projects, post meeting recaps, and answer group questions in Teams. Reinforcing its role as the central collaboration workspace requires consistent repetition. Before long, people started asking: "Can we add this vendor to our Team?" "Is there a tab where I can track our deadlines?" "Can I get a template for that?" These are the moments when you know adoption is happening. Not because it was mandated, but because it made their lives easier. Teams is intuitive if you treat it like a workspace, not a filing cabinet. Once users see how it can simplify communication, track tasks, and keep all project material in one place, "Why are we doing this?" turns into "Why didn't we do this sooner?" FINAL THOUGHTS It is essential to note that many processes are influenced by an organization's Document Management System (DMS) policies and procedures. Teams and your DMS can coexist harmoniously, complementing each other effectively. While critical documents and their primary and final versions are securely stored in your DMS, Teams provides an ideal collaborative environment for work-in-progress documents, interim reports, task tracking, milestone management, and ongoing communications. Adopting Microsoft Teams in a law firm may begin with policies and pilot groups, but a fundamental transformation occurs when users experience its benefits. Sometimes, all it takes is one well-organized Teams, a few practical templates, and a friendly nudge: "Go ahead, click it - we've got your back if anything goes wrong." The article highlights the practical and tactical side of adoption, but it only works when paired with a strategic approach. Success is much more likely when a senior sponsor actively supports the rollout, echoing the vision in meetings, reinforcing it in communications, and staying aligned with the implementation team. When strategy and execution move in sync, change sticks. ALINA ANTONOV is a dynamic Senior Project Manager and a PhD student in Data Science at National University, specializing in AI-driven collaboration tools tailored for the legal sector and other industries. She spearheads M365, Copilot rollouts and AI implementation programs for elite law firms, blending cutting-edge innovation with practical expertise. Beyond her professional achievements, Alina is an active contributor to the ILTA blog and online community, where she shares actionable insights on productivity, AI, and effective change management.

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