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P E E R T O P E E R : I L T A ' S Q U A R T E R L Y M A G A Z I N E | F A L L 2 0 2 4
When describing features or processes,
focus on what's essential. Ask yourself: "Does
this information help my reader understand
the main point?" If not, consider removing it or
moving it to an appendix.
Use Active Voice
In active voice, the subject of the
sentence performs the action. For
example: "The team implemented the software"
(active) versus "The software was implemented
by the team" (passive). Using active voice offers
several benefits:
• Clarity: Active voice clearly shows who is
performing the action.
• Concision: Active voice sentences are
often shorter and more direct.
• Engagement: Active voice creates a sense
of action and immediacy.
• Strength: Active voice conveys
confidence and decisiveness.
While passive voice has its place—when
the actor is unknown or unimportant, or
when you want to emphasize the object of the
action—active voice should be your default
choice in most scenarios.
Incorporate Visual Elements
Visual aids can be a powerful communication tool. A well-chosen image, diagram, or chart can
often convey information more quickly and clearly than paragraphs of text. When incorporating
visual elements:
• Ensure relevance: Every visual should serve a purpose.
• Maintain clarity: Avoid clutter or too much complexity.
• Provide context: Explain in the surrounding text.
• Consider accessibility: Ensure all readers can use them.
Visuals should complement your text, not replace it. Strike a balance between visual and textual
information for the most effective communication.
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