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72 P E E R T O P E E R : I L T A ' S Q U A R T E R L Y M A G A Z I N E | S U M M E R 2 0 2 2 rooms actually fit the meeting. In the end, this has a positive effect on cleaning, sanitation, and air purification in the meeting rooms since it is always possible to see which rooms have been used and which haven't. Another positive side-effect is that you don't spend time and money cleaning rooms that have already been cleaned. Which otherwise happens surprisingly often! The flexibility in AskCody and the direct integration with Microsoft Office outperforms our old solution, and now, we have a much easier way of connecting our attorneys across multiple locations and at the same time, we can book all of the technical equipment and everything else directly in the solution. All of our admin employees can easily do it, so our efficiency has become much higher than before, says Lucas Schnoebelen, Head of Learning & Development in Shook, Hardy & Bacon LLP. Make the most out of your space But why does it make particularly good sense to optimize the use of what is one of the biggest items in the budget (apart from salaries), i.e. office rent? While you can't cut the cost of office space entirely, you can make sure you are making the most out of the space and reduce the administrative costs, e.g., with the use of meeting management tools like AskCody. AskCody can help a law firm with a number of things related to meeting management, among others: • Reduce the amount of time wasted on planning meetings • Streamline the guest check-in process by automatically sending directions, wifi login instructions, and meeting location updates • Track how desks and meetings rooms are used to optimize and maximize the current office space • Order AV equipment, catering, and other equipment directly from the meeting invite in Outlook Shouldn't ruffle feathers By streamlining the meeting management process, law firms can focus on generating profits without sacrificing client service. Exactly like Shook, Hardy & Bacon LLP has done it. Across its offices in all the primary large metro areas in the US, their home office in Kansas City and at their London office, Shook, Hardy & Bacon LLP went for a solution that did not "ruffle feathers" but leveraged from the already existing IT setup. We needed something that we can turn on and where we can say: "Here's this new thing and everybody is now moving from the old system, but don't worry because AskCody is very easy to use, because it is placed directly in your Outlook, comments Lucas Schnoebelen. Shook used another tool before implementing the AskCody platform. In reality, that tool worked for them for several years. It was simply the way they booked meetings. About five years ago, Lucas Schnoebelen and his manager initiated a process to look for a new solution. Based on the needs defined by Human Resources, one of the most critical requirements was that the new solution should integrate closely with Microsoft Outlook. And that was one of the obstacles of the past system for booking meetings and conference rooms. We shouldn't have to go to a different solution than Microsoft Outlook to book a conference room, and the two systems never talked to each other. You went to this booking F R O M T H E T E C H S O L U T I O N S C C T

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