publication of the International Legal Technology Association
Issue link: https://epubs.iltanet.org/i/503802
ILTA WHITE PAPER: APRIL 2015 WWW.ILTANET.ORG START SMALL WHEN YOU CAN'T GO BIG Information governance is ideally an enterprise-wide program, but when that is not achievable a subset of stakeholders can still benefit. Advantages will accrue wherever two or more groups find synergies. Even a single department with contrasting internal groups can use the IG principles for major gains and could inspire the larger organization to seek the gains of IG. At a major international pharmaceutical manufacturer, the legal, IT and records departments worked to establish a common approach to backing up information. This resulted in the defensible disposition of decades of legacy backup tapes. It also established a new policy that backup was for disaster recovery only: Every time a new backup tape was recorded, there was no need to keep the previous one. All the vital information was current, preserved and available. That policy would not work for all organizations, but in this example it significantly reduced risk and cut many dollars from the storage budget. It also set the basis for cooperation and the means of communication to find other synergistic efficiencies. The leaders of the three groups had laid the foundation for a larger IG program. PARTS BECOMING WHOLE Start looking at the ways your enterprise defines the movement of information between departments and how individual departments are managing their information. Where can synergies happen? Where do relationships need to be defined? Where are there efficiencies waiting to happen? Utilizing the steps outlined here, you can begin creating the basis for an information governance program, whether you are going enterprise- wide or starting with just two departments. In either case, you will start with parts that form into a more cohesive whole. 12 Building on our strengths to empower our future. ILTA's 38th Annual Educational Conference | August 30 - September 3, Las Vegas | www.iltacon.org ILTACON is a four-day educational conference that draws on the personal and collective strengths of professionals working in technology within law firms and legal departments. ILTACON will empower us to share what works, what doesn't and the tools to face challenges now and in the future. All educational content is developed by a conference committee of 40+ peers. August 30 - September 3 Caesars Palace, Las Vegas Building on our strengths to empower our future. Register before August 1 and save $250. www.iltacon.org