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P E E R T O P E E R M A G A Z I N E · W I N T E R 2 0 2 5 33 JACOB MATHAI is the chief information officer for Veritext Legal Solutions, the leader in technology- enabled court reporting services and litigation support solutions. BEST PRACTICES FOR ALL LEGAL ORGANIZATIONS Never use unredacted client or company data to train external or internal LLMs. Insist that vendors provide written guidelines and controls on AI use, data retention, and LLM training. Create your own firmwide policy on the responsible use of AI and review it at least annually. Ensure every person in the firm understands its full scope. Conduct monthly phishing training for all staff, including senior partners, C-suite legal officers, and contract attorneys. Treat missed exercises as learning, not punishment. Provide specialized remedial training only for repeat misses. Ensure that all providers and their staff undergo security awareness training with documented results. A NEW ERA FOR LEGAL SECURITY LEADERSHIP Security is now a legal leadership imperative and a trust multiplier. Today's forward-looking law firms and legal departments are not just rule followers but risk managers, business protectors, and confidence builders. By embedding these seven strategies deeply across every internal procedure and external partnership, your legal organization can protect its clients, work, and reputation. Leadership means working hand in hand: corporate counsel and outside firms collaborating on joint risk reviews, sharing best practices, and speaking up together for stronger protections in the marketplace. Security is everyone's job. By making it visible, proactive, and continuous, you transform it from a vulnerability into an enduring strength.

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