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I L T A N E T . O R G
Strengths
Organizations can access archived data
when necessary, such as for legal or
business purposes.
Archiving helps mitigate some risks of
retaining data by segregating inactive
information from active systems.
Data can be archived even before its
retention period has been met since
archiving does not constitute permanent
disposal.
Weaknesses
Archived data can still be considered
retained data, and keeping it beyond the
mandated retention period can result in
legal violations.
Organizations must still dispose of
archived data once it is no longer
justifiable to retain it for legal or
business purposes. Retaining
unnecessary archived data is a source of
liability for the organization.
OTHER METHODS USED BY ORGANIZATIONS
Many organizations, however, use other techniques to remove personal and sensitive
data from their databases. Organizations use these methods because they help balance
the need to mitigate data retention risks while still extracting value or retrieving the
data if needed. Below, we define these techniques, highlight their strengths, and discuss
their limitations.
W
X
ARCHIVING
Definition: Archiving involves transferring inactive data to a dedicated storage system, potentially
managed by a third party for long-term retention. It is not inherently a method of disposal.
FEATURES
