P2P

66 P E E R T O P E E R : I L T A ' S Q U A R T E R L Y M A G A Z I N E | W I N T E R 2 0 2 4 • Manual Process: This involves stakeholders collaborating across departments, including records governance, legal, and IT, to establish these links. Similar to the manual process for building a data catalog, the manual process can be resource- intensive and fraught with errors. • Automated Solutions: Certain software solutions can automate this process. Some providers offer data discovery solutions integrated with legal hold and data retention solutions. This integrated offering allows organizations to automatically link information from the data catalog to retention schedules and legal hold lists, enabling faster and more accurate identification of data that no longer needs to be retained for legal reasons. retain certain types of information for a specific period (e.g., payroll records must often be retained for seven years under applicable laws). Organizations typically create data retention schedules to track retention requirements. A data retention schedule lists all the different categories of records an organization holds and links these records to the applicable retention requirements in various regulations. • Legal Holds: Legal holds apply when an organization must retain information relevant to ongoing litigation involving the organization. Organizations should link their data catalog to their data retention schedule and legal hold list to address these requirements. Organizations can create these links manually or through automated means:

• Cover