P2P

37 I L T A N E T . O R G Name of initiative Stakeholders / interested parties Time to implement (pilot) Degree of difficulty Change Management /Personnel/ Process challenge Tech / infrastructure needs Capture and digitization of incoming mail Office Services; Copy Center; Days Low Low Networked multi-function devices Image on Demand - Offsite Storage Storage Vendor; Office Services; Records Dept Days Low Medium. May require contract negotiation Networked MFD Data Clean-Up & Organization Initiatives IT; GC; Practice Management Weeks Medium Medium. Reduce change impact by having users drive this. Might need to license soware to track, visualize, analyze and protect unstructured data Training, Awareness & Marketing Campaigns All Firm leadership, partners and staff Weeks / Months Medium Medium.  While the campaign itself may not require significant changes; the things you are asking people to do may Delivery mechanisms for training, such as learning portals, file sharing programs, etc. Ongoing Remote Working /Real Estate Reallocation Strategy Facilities /Operations; Finance; HR Weeks / Months High Medium/High.  Will need to involve multiple departments in negotiations of real estate; change management for reduction of onsite paper footprint and engage HR in policy decisions related to ongoing remote working Will need continued IT infrastructure to effectively support ongoing remote workforce; consider asset management /tracking system if not already in place Collaboration Enhancements Practice Groups; Knowledge Management; IT; IG Weeks / Months Medium Need to gather a solid understanding of what is already working and why, along with technological capabilities.  Any significant changes will bring a change management component that needs to be considered. IT infrastructure, system(s) that can be designed or built upon to meet designated requirements. IG/DMS Strategic Plan IG; Practice Groups; Knowledge Management; IT Weeks / Months Medium Depending upon the degree of changes necessary, change can be low to high.  Care and thoughtful deliberation should be given in advance to ensure that any update to DMS strategy supports, rather than hinders, work performed by legal teams Potential System updates that will provide desired functionality of new and improved enhancements

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