Digital White Papers

I L T A W H I T E P A P E R | I N F O R M A T I O N G O V E R N E N C E 69 spectrum (made available via centralization) should be leveraged to promote data-driven decisions. 1. Take advantage of the cloud The cloud is fast becoming table stakes for IT organizations looking to lower the overall cost of IT ownership, provide much greater scale and capacity without a commensurate increase in capital expense, and furnish users with near-instant access to technolo for a faster path to productivity. No other alternative currently offers the efficiency or the immediate scalability of cloud-based applications. The same promise is available to corporate legal departments looking for ways to minimize the cost and maximize the efficiency of eDiscovery operations. To be sure, confidentiality, PII, and privilege implicate strict security concerns. However, assuming a cloud environment can meet stringent data security and privacy concerns (and it certainly can), the cloud provides more control and less cost at virtually every stage of an eDiscovery project, offering a direct path to cost-savings and optimum ROI. At the earliest stages of the eDiscovery process, a typical cloud-based legal hold provides substantial benefits over traditional methods. Robust platforms leverage existing templates to build and send customized legal hold notices and questionnaires to key custodians, minimizing administrative effort. And using the questionnaire to elicit personal ESI management practices and substantive knowledge, as well as to identify additional custodians, will focus the efforts of both the IT department and outside counsel, and avoid a protracted interview process. Continuous response tracking with automated reminder notifications will nearly eliminate the oversight necessary to maintain defensibility. Integrated remote collection capabilities allow in-house personnel to scope and discreetly manage collections from custodians around the globe with no downtime, and without interference from on-site forensic collection vendors. And individualized cloud storage with comprehensive reporting simplifies regulatory privacy compliance by making every custodian's electronic data transparently visible and readily accessible. Using the cloud optimizes data transition and management as well. There is no need for IT personnel to manage shifting infrastructure or resource allocation constraints – cloud operations are infinitely and immediately scalable, both up and down, to match ever-changing project objectives. ESI can move seamlessly (and without needless vendor intervention, cost and risk) between platforms – from collection, to processing, to review, and ultimately to production. And, when ESI is in the cloud, it is continuously available to every member of the legal team (pursuant to user access rights): in-house and outside counsel, experts, and even co-parties in appropriate cases. Beyond simplicity and scalability, the sheer processing power of cloud operations presents a realistic benefit. Just like Pandora, modern advanced analytics solutions, particularly technolo-assisted review (TAR) solutions, can maintain hundreds of millions of data relationships in a single case. Certainly, there is a continuing need for some level of on-premises tools that can collect from diverse and often idiosyncratic endpoints, including collaboration products, enterprise content systems, cloud 5 S T R A T E G I E S F O R E F F E C T I V E C O N T R O L A N D O V E R S I G H T O F E D I S C O V E R Y S P E N D Just like Pandora, modern advanced analytics solutions, particularly technolo-assisted review (TAR) solutions, can maintain hundreds of millions of data relationships in a single case.

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