Digital White Papers

I L T A W H I T E P A P E R | I N F O R M A T I O N G O V E R N E N C E 47 M O V I N G M O U N T A I N S : M A S S I V E D A T A R E M E D I A T I O N P R O J E C T P R O V I D E S P L A Y B O O K F O R D E F E N S I B L E D I S P O S A L Whether or not an organization has a billion emails to reckon with, the save everything approach is no longer sustainable in today's climate of legal, regulatory and information security risks. AI and machine learning, when used strategically, offer the ability to execute on defensible disposal at scale. The playbook above provides a meaningful real-world example of how technolo can be leveraged alongside human expertise to streamline inundated data archives and successfully reduce the cost and risks associated with them. ILTA • Application of predictive coding: Continuous active learning (CAL) capabilities and other advanced analytics including mining and clustering were applied to hone test populations of emails for each record category, enabling the highest possible accuracy for the classification engine. This made it possible for the team to effectively scale the effort across the full dataset. • Automated retention and deletion rules: Taking into account complex legal and regulatory requirements, including retention timeframes of more than 25 years for certain documents, the team created an extensive set of retention and deletion rules. By building these into the system, they automated the application of these rules, so the organization could easily maintain ongoing defensible disposal over the long term. • Broader information governance: Using the information gleaned from the project, including the data map, the team gained a foundation for future information governance initiatives. This empowered the legal team and other stakeholders to improve management and governance over the organization's overall records ecosystem. Eric Pender is a Director at FTI Technology based in Chicago. He consults clients on complex Information Governance and eDiscovery matters, utilizing custom technology and data analytics to help manage the value and risks associated with digital data.

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