The quarterly publication of the International Legal Technology Association
Issue link: https://epubs.iltanet.org/i/116777
To govern stored information effectively, including dark data, you must have visibility into the information stores. This is important in order to: • Know what information you have. Create an information inventory that enables real-time visibility into all content types and repositories • Know your information is secure. Leverage company security policies and manage access accordingly across distributed systems business and compliance purposes. By bringing visibility and organization into content silos, enterprises mitigate the risk of exposure from dark data through policy-based information management. Manage Information Based on Policies Policy-based information governance also allows businesses to tame the growth of dark data by establishing actions to take on content based on policy or desired outcome. Actions might include: • Know the information is managed appropriately. Automate policy application across all repositories, data types and social media interactions in a consistent and effective manner • Designating content for deduplication • Ensure regulatory and legal compliance. Prepare for and respond to audits, discovery and compliance obligations to reduce costs and mitigate systemic risk exposure • Preserving information subject to a legal hold • Dispose of unnecessary information. Ensure retention and disposition of assets in a defensible manner in accordance with all applicable policies and workflows Exposing and understanding dark data within a governance program enables organizations to classify information for both • Migrating information to lower-cost storage • Declaring certain content as records and associating them with a dedicated records management system • Changing security settings and/or encrypting certain information • Disposing of content in a defensible manner, according to policy Peer to Peer 23