Peer to Peer Magazine

46 law and the time spent is disproportionate to the case or the budget; printing everything, sometimes multiple times. • Waiting: staff or lawyers waiting for assignments or instructions; waiting for conflicts to clear; waiting for files to arrive; waiting for client approvals. • Non-utilized talent: the same associates doing all the work, while others do not have enough to do; giving associates work that can be done by paralegals; lack of training. • Transportation: unnecessary travel of people or files. • Inventory: too many attorneys or staff; supplies you do not use; reference books or memberships you do not use; unused office space; unused software licenses. • Motion: using snail mail, being late to meetings, sending emails to groups of people when to one person is enough; transporting physical files. • Extra processing: lack of templates; not saving files in your document management system resulting in extra processing of files and storage; people doing the same task, working in silos; lack of Knowledge Management; multiple proofreaders; your draft control process is inexistent or inefficient; reviewing the same document multiple times. These inefficiencies can be tackled with Lean. In a recent case, a client was facing a deadline for document production. After 6 months of work and with 4 months to go before the deadline, the team had gone through about 30% of the review. The client wanted the production out on time and within budget. A Kaizen event was planned and executed with a cross- functional team of key members from the e-Discovery vendor, the contract attorney vendor, and the litigation team. When we mapped the current process, we quickly identified, and were able to fix, the following types of waste: • Waiting: contract attorneys sat waiting for documents to be batched for review, for W elcome to the Spring edition of the ILTA podcast "HopsCast". Our guest today is Joshua Wulf. Josh is a Litigation Technolo Analyst at Vorys, Sater, Seymour and Pease LLP, and is based out of Cincinnati. Josh joins ILTA Senior Content Manager Beth Anne Stuebe today to talk about changing job roles, tackling new challenges head-on, innovation, ILTA, sports and how they relate to life, and assorted other fun facts. Before listening to the podcast, let's run through Josh's stats: EPISODE 2: Joshua Wulf LITIGATION TECHNOLOGY ANALYST HOMETOWN: CINCINNATI FAVORITE SPORTS TEAM: BENGALS HAVE GIVEN ME ENOUGH REASON TO QUIT ON THEM — SO FC CINCINNATI FAVORITE HOP: COLD BREW COFFEE LITTLE KNOWN FUN-FACT: I came 6 places away from going to the National Spelling Bee as a fifth grader. L I S T E N T O P O D C A S T AT I L TA N E T. O R G / S P R I N G - 2 0 1 9

• Cover