Peer to Peer Magazine

Summer 2018

The quarterly publication of the International Legal Technology Association

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Page 17 of 47

19 WWW.ILTANET.ORG that their data was in the server room down the hall. Today it is difficult if not impossible for on-premise installations to beat the security that a vendor like NetDocuments can supply, and it would be costly to try. In addition to encryption, NetDocuments restricts access based on IP and logs audit trails, and enforces two-factor authentication and strong passwords. Chuhak and Tecson's management was also aware that availability is higher with hosted solutions. User-friendliness With a mobile version and single sign-on, Chuhak and Tecson is finding that it does not have to sacrifice user-friendliness for the sake of security. The response to the new system has been enthusiastic, according to Altenbach, and the firm is seeing the benefits of NetDocuments' productivity and collaboration tools. "We are filing emails with NetDocuments now. Email management was one of the main objectives of the project, and that is paying dividends." Implementation Kra Kennedy completed a test migration and performed quality assurance before proceeding with the full deployment. Several custom migrations allowed administrative departments to preserve the folder structures of their previous DMS. "The cutover was positioned very well, with a lot of front-end planning," said Altenbach. "The implementation was prey seamless. That's remarkable considering the complexity, the number of documents that had to be migrated and the coordination involved." The smoothness of the implementation can be credited to good project management by both Kra Kennedy and Chuhak and Tecson, said Altenbach, as well as to the savvy of the technical team. "The engineers at Kra Kennedy were clearly knowledgeable. The expertise they brought was very helpful." That knowledge comes from experience. Kra Kennedy has many NetDocuments implementations under its belt, including its own in 2016. Brian Podolsky, leader of the NetDocuments-certified Enterprise Content Management group, understands what needs to be done. "We have streamlined the process, making sure that all documents are migrated properly and aorneys can really hit the ground running." P2P Implementing NetDocuments CASE STUDIES NINA LUKINA Nina Lukina researches and writes about emerging technology for Kraft Kennedy. Her main areas of focus include the cloud, software- and infrastructure-as-a-service, cybersecurity, and developing fields such as artificial intelligence and blockchain. As part of Kraft Kennedy's teams, Nina has worked on numerous projects to design custom technological solutions for law firms. Having helped law firms to undergo IT strategy makeovers, adapt to alternative billing arrangements, and combine IT departments following mergers, she is highly familiar with the particular challenges and opportunities facing the legal industry. She has also worked closely with firms to help them embrace mobility, the cloud, and modern user-friendly information security programs.

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