Peer to Peer Magazine

Winter 2017

The quarterly publication of the International Legal Technology Association

Issue link: https://epubs.iltanet.org/i/938151

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18 PEER TO PEER: THE QUARTERLY MAGAZINE OF ILTA | WINTER 2017 BEST PRACTICES Finders, Weepers: Uncovering the Hidden Files in Your DMS Before It's Too Late Finders, Weepers: Uncovering the Hidden Files in Your DMS Before It's Too Late In July 2017, DocsCorp surveyed respondents from different regions around searchability in their document management systems. We were expecting to see a portion at risk of having hidden files in their repositories, but what we didn't expect to see was that a huge 81 percent of survey respondents couldn't always find the files they were looking for. And, since 70 percent of respondents performed 11-26 (or more) search queries within a single day, people are clearly spending a lot of time searching for, but not finding, what they need. The legal industry's hidden file problem is about to get even bigger thanks to new, stricter regulations with harsh financial penalties for noncompliance. Hidden Files and the GDPR Firms in the United States can and will be impacted by the new General Data Protection Regulation (GDPR) taking effect in Europe and the United Kingdom from May 2018 onward. The regulations will exist to give citizens greater access to and power over personal data held by an organization. Any U.S. firm in possession of a European or U.K. citizen's personal data will need to be compliant with GDPR's new, stricter rules around managing that data, irrespective of where in the world by Dean Sappey DEAN SAPPEY Dean Sappey is the President and co-founder of DocsCorp, a leading provider of document productivity tools. Dean holds a Computer Science degree from the University of Technology, Sydney, and has a successful 25-year track record in developing new products and technologies.

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